Wealth Management Paraplanner

Wealth Management Assistant / Paraplanner Position



About The Firm

Our client is a well-established, regional CPA and Wealth Management firm whose integrated approach combines comprehensive tax, accounting, and wealth management services under one roof, allowing them to provide holistic financial solutions to their diverse clientele.
Their firm culture emphasizes:

• Exemplary client service as a top priority
• Collaborative teamwork across multiple departments
• Professional development and career growth opportunities
• Work-life balance through flexible arrangements
• Recognition and reward for exceptional performance

They pride themselves on maintaining long-term client relationships built on trust, expertise, and personalized attention while fostering an environment where team members can thrive professionally and personally.

Position Overview

We are seeking a dedicated Wealth Management Assistant / Paraplanner to join our dynamic team. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and is passionate about helping clients achieve their financial goals.
The successful candidate will serve as a vital link between our wealth management advisors and clients, providing essential support that ensures seamless service delivery. This position offers significant exposure to all aspects of wealth management operations, from client relationship management to investment analysis and financial planning support.

Essential Responsibilities



Client Operations & Relationship Management

Meeting Coordination & Support:

• Coordinate and schedule client review meetings, appointments, and follow-up sessions
• Conduct comprehensive pre-meeting preparation including agenda creation, document compilation, and account analysis
• Execute thorough post-meeting follow-up including action item tracking, document distribution, and client communication
• Prepare meeting materials, presentations, and supporting documentation for advisor-client interactions

Account Administration:

• Collaborate with clients and advisors to complete custodian-specific and proprietary firm paperwork required for account opening and maintenance
• Process account transfers, rollovers, and other custodial transactions
• Handle complex client service inquiries with professionalism and efficiency
• Maintain accurate client records and ensure compliance with all regulatory requirements

Client Communication:

• Serve as primary point of contact for routine client inquiries and requests
• Provide timely, accurate responses to client questions regarding accounts, statements, and general service matters
• Demonstrate exceptional customer service skills while maintaining confidentiality and professionalism
• Build and maintain positive relationships with clients through consistent, reliable communication

Technology & Systems Management

Software Proficiency:

• Master various technology platforms used for both client-facing and back-office operations
• Continuously learn and adapt to new software implementations and system upgrades
• Troubleshoot basic technical issues and coordinate with IT support when necessary
• Maintain proficiency in CRM database management and reporting functions

Database Management:

• Ensure accurate maintenance and regular updates of practice CRM database
• Input client data, meeting notes, and follow-up activities in a timely manner
• Generate custom reports for advisors and management as needed
• Maintain data integrity and comply with data security protocols

Administrative Support & Operations

Daily Office Operations:

• Answer incoming phone calls with professional telephone etiquette
• Manage email correspondence and other written communications
• Prioritize and route client inquiries to appropriate team members
• Provide general administrative support to wealth management team

Document Generation & Reporting:

• Create Letters of Instruction for various investment and account changes
• Process illustration requests for insurance and investment products
• Develop plan designs and financial planning deliverables
• Generate follow-up action item plans and track completion status
• Prepare client reports, statements summaries, and performance reviews

Required Qualifications



Licensing & Education

• Active Financial Licenses Required: Series 7, 66, or combination of Series 63 & 65
• Insurance Licenses: New Jersey Life and Health insurance licenses in good standing
• Education: Bachelor's degree in Finance, Accounting, Financial Planning, Economics, or related field
• Professional Development: Currently enrolled in or completed Financial Planning Educational Program leading to professional certification (CFP®, ChFC®, etc.)

Professional Experience

• Industry Experience: 3-5 years of progressive experience in the financial planning and wealth management field
• Accounting Background: Previous bookkeeping or accounting experience preferred
• Client Service: Demonstrated experience in client-facing roles with emphasis on relationship management

Technical Skills

• CRM Proficiency: Advanced experience with Customer Relationship Management tools and database management
• Microsoft Office Suite: Expert-level proficiency in MS Word, Excel, and Outlook
• Financial Software: Familiarity with financial planning software, portfolio management systems, and custodial platforms preferred

Essential Competencies



Communication & Interpersonal Skills

• Exceptional Communication: Outstanding verbal and written communication abilities with capacity to explain complex financial concepts clearly
• Interpersonal Excellence: Ability to successfully manage relationships with diverse client personalities and communication styles
• Professional Presence: Confidence in direct client communication and ability to represent the firm professionally
• Active Listening: Strong listening skills to understand client needs and concerns accurately

Organizational & Management Skills

• Time Management: Superior ability to prioritize multiple tasks and meet competing deadlines in a high-energy environment
• Project Management: Proven track record of managing complex projects from initiation to completion
• Attention to Detail: Exceptional accuracy and thoroughness in all work product
• Multi-tasking: Ability to efficiently handle multiple responsibilities simultaneously without compromising quality

Personal Attributes

• Proactive Mindset: Takes initiative to anticipate client and team needs, seeking opportunities to add value during slower periods
• Accountability: Demonstrates reliability and ownership of responsibilities with consistent follow-through
• Confidentiality: Maintains the highest level of discretion with sensitive client and firm information
• Adaptability: Flexible and resilient when facing changing priorities or unexpected challenges
• Team Collaboration: Works effectively both independently and as part of cross-functional teams

Leadership & Professional Development

• Leadership Potential: Demonstrates emerging leadership skills and ability to mentor junior staff
• Continuous Learning: Commitment to ongoing professional development and staying current with industry trends
• Policy Interpretation: Ability to accurately interpret and apply firm policies, procedures, and regulatory requirements
• Problem Solving: Strong analytical skills to identify issues and develop effective solutions

What We Offer



Compensation & Benefits

• Competitive Salary: Market-competitive base compensation commensurate with experience and qualifications
• Comprehensive Benefits Package: Full medical, dental, and vision insurance coverage
• Retirement Benefits: Employer profit-sharing contribution to 401(k) plan
• Insurance Coverage: Employer-paid life insurance and both short-term and long-term disability coverage

Work-Life Balance

• Flexible Work Arrangements: Potential work-from-home opportunities after successful onboarding period
• Reasonable Hours: Standard 37.5-hour work week promoting healthy work-life integration
• Generous Time Off: 18 days of paid time off plus 7 company holidays annually
• Professional Development: Support for continuing education, licensing maintenance, and professional certifications

Career Growth Opportunities

• Advancement Potential: Clear pathways for career progression within our growing organization
• Cross-Training: Exposure to various aspects of wealth management and financial planning
• Mentorship: Access to experienced professionals who invest in your professional development